Notary publics are impartial witnesses that are present during the signing of documents. They are usually bonded, licensed, or appointed by a state. The job of notaries entails confirming the identifies of parties involved in the agreement and inspecting the document. The notary makes sure that the parties involved understand the content and implications of the document they are about to sign.
The Notary Procedures
Besides verifying the identity of the parties who are about to sign the document, the notary also ensures that all applicable rules of the state are followed. The notary also ensures that neither of the party is being misrepresented or attempting to undermine the notarization process. Such a document is required to be original, complete, have the present date, and a place for the notary public to stamp and sign. A notary is not obligated to attest to a document that falls short of these requirements.
The following are the documents that require notarization, according to the law.
Banks, investment firms, title companies, and other financial institutions are the ones that often employ notaries to oversee the signing of vital documents. Some of the documents that these businesses handle include;
· Property deeds
· Loan documents
· Other types of credit documents
· Mortgage closing documents
It is often mandated that legal documents should include a notarized signature.
These types of documents include the following:
· Power of attorney
· Advanced directives
· Custody and guardianship agreements Executorships
· Court documents
Although not every important business document requires notarization, some class of business documents needs this type of official witness and verification of signatories. These documents include:
· Memorandum of understanding documents
· Articles of incorporation
· Employment contracts
· Construction and loan agreements
· Commercial leases
· Vendor contracts
The notary inspects the individual forms of identification and keeps a copy. After that, the notary requests the signing of the document. The notary is not under obligation to facilitate the notarized agreement if he/she suspects a misrepresentation among the parties involved.
As a prerequisite, notaries are required to meet the licensing requirements of the state in which they operate. They shall also pay a filing fee for the notarized agreement they facilitate. A background check is required for every notary, and the license issued expires after a specified period. Some notaries operate their service as a private business while some are employed by private and public organizations that require notary services.
More often than not, large companies with finance or legal department often encourage qualified personnel to obtain a notary license. Having a licensed notary within a company makes the procedure for notarization fast and hitch-free when the need arises.